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In a recent interview with fleet operators from various industries, it was unanimously agreed that 2015 was the year for improving fleet efficiency, reducing risk of grey fleets and balancing usage of diesel and hybrid vehicles. Moving forward into a year focused on sustainability, it would seem that forming a sustainable green fleet policy would be most beneficial for companies. Before we get into it, let us take a step back to understand the basics of fleet management. Narrowing our focus of fleet management to land fleets, what does the term land fleet management mean? Essentially, land fleet management includes a range of functions that include financing, maintenance and telematics of vehicles as well as driver management, speed, fuel and health and safety management. All in all to allow companies involved in transportation businesses to minimize or reduce the risks involved with vehicle investment, improving efficiency, productivity and reducing overall transportation and staff costs while providing 100% compliance with government legislation in terms of duty of care, among others. With that in mind, a win-win situation that could allow organisations to demonstrate their commitment to sustainability while minimizing fuel cost in the long run, would be to create a green fleet policy. Not mere words on paper, it is an approach towards assessing how fleets can better contribute to the organization in their efforts to achieve their mission. Therefore, whilst it is important that realistic goals are set, creating an extensive green fleet policy requires team effort; so as to ensure that employees involved in every aspect of daily operations provide their input to create a policy that is realistic and relevant to the company’s mission. No two green fleet policies are the same. Depending on the goals that you set out to achieve at the beginning, green fleet policies should be tailored towards achieving your company’s goals which in turn will help you carry out your mission. Nevertheless, typically, green fleet policies include the following points:

  1. Rightsize vehicles and overall fleet size
  2. Reduce petroleum usage
  3. Plan for alternative fuels
  4. Determine purchasing rules
  5. Arrange for driver training
  6. Telematics usage

As with any policy that is rolled out in a company, it is imperative that green fleet policy information be communicated across to all stakeholders to encourage compliance and successful implementation of the policy. After which, evaluation on an annual basis would be beneficial in measuring the company’s progress against planned milestones. With this initiative, companies would be able to reduce costs over time, a more efficient operation will in turn make employees increase productivity and companies are able to play a part in conserving and protecting the environment.   Source: